[Fax Settings]

[Header Position]

Specify the position at which a sender information is printed on a fax (default: [Outside Body Text]).

• [Inside Body Text]: Prints the sender information inside the original image. Part of the original image may be cut off.

• [Outside Body Text]: Prints the sender information outside the original image.

• [OFF]: Does not print sender information. [OFF] is not available in the USA and Hong Kong models.

[TTI Print Position and Character Size]

Select the size of characters to print a sender information (default: [Minimal]).

• [Normal]: Prints the sender information in the normal text size.

• [Minimal]: The character height is half that of the characters in [Normal] size. It is recommended that you select [Minimal] to prevent a fax image from being cut off or to prevent a page from being divided when pages are printed at a receiving machine. If [Normal] is selected for the scanning resolution for sending a fax, it is converted into [Normal] to prevent characters from becoming corrupted and unreadable.

[Print Receiver's Name]

Select whether to print a destination fax number as the sender information (default: [ON]).

If [OFF] is selected, the fax number of this machine is printed instead of the fax number of the destination.

[Footer Position]

Select the position of receiving information to be printed on the received fax (default: [OFF]).

• [Inside Body Text]: Prints the receiving information inside the original image. Part of the original image may be cut off.

• [Outside Body Text]: Prints the receiving information outside the original image.

• [OFF]: Does not print receiving information.

[Dialing Method]

Select the line type according to your environment (default: [PB]).

[Receive Mode]

Select the fax receiving method (default: [Auto RX]).

• [Auto RX]: Automatically start receiving a fax if the call is a fax call.

• [Manual RX]: Manually request the reception of a fax. Select this mode if a phone is connected to this machine and you expect frequent voice calls.

[Ring Detection Pattern]

Select a fax ring pattern when the DRPD (Distinctive Ring Pattern Detection) service is used (default: [Standard]).

When this machine receives a call signal of the selected pattern, fax receiving starts automatically.

This setting is displayed only in the New Zealand model.

[Number of RX Call Rings]

If necessary, change the number of times the phone rings before automatically receiving a fax (default: [2] times).

[Number of Redials]

If the machine fails to send a fax successfully, it automatically redials the same destination after a certain period of time has elapsed. If necessary, change the number of redials (the setting range varies depending on the local standards).

[Redial Interval]

If necessary, change the redial intervals when you specified a value in [Number of Redials] (default: [3] min.).

[Manual RX V34 Setting]

To cancel the V.34 function when manually receiving a fax, set this option to ON (default: OFF).

[Line Monitor Sound]

When monitoring the communication sound on the telephone line during fax communication, set this option to ON (default: OFF).

[Line Monitor Sound Volume (Send)]

Specify the line monitor sound level during fax transmission (default: [3]).

When communicating with fax, a monitoring sound is generated even if send or receive monitoring sound of this machine is set to [0] since the sound is generated both on this machine and on the destination side. For setting to mute, set both [Line Monitor Sound Volume (Send)] and [Line Monitor Sound Volume (Receive)] to [0], or set [Line Monitor Sound] to OFF.

[Line Monitor Sound Volume (Receive)]

Specify the line monitor sound level during fax receiving (default: [4]).

When monitoring the fax receiving sound, monitor sounds output from the recipient, including switching equipment or TA.

[Pause Time]

Change the interval required to dial pause (P) (default: [1] sec.).

[Duplex Print (RX)]

When printing a multi-page fax on both sides of paper, set this option to ON (default: OFF).

This item is not available if [Print Separate Fax Pages] is set to ON.

[Min. Reduction for RX Print]

Change the reduction ratio when printing a fax (default: [96%]).

[Print Separate Fax Pages]

When printing a fax longer than the standard size on separate pages, set this option to ON (default: OFF).

This item is not available if [Duplex Print (RX)] is set to ON.

[No. of Sets (RX)]

Change the number of copies to print a fax (default: [1] copy).

[Letter/Ledger over A4/A3]

When preferentially printing a fax on inch-size paper, set this option to ON (the default value varies depending on the area you are in).

[Print Paper Selection]

Select the criterion of selecting paper for printing a fax (default: [Auto Select]).

• [Priority Size]: Prints a fax on paper specified in [Print Paper Size]. If the machine runs out of specified paper, paper of the next closest size is used.

• [Fixed Size]: Always prints a fax on paper specified in [Print Paper Size].

• [Auto Select]: Prints a fax on paper that is automatically selected to suit the fax received.

[Print Paper Size]

Select size of paper for printing a received fax.

The initial value varies depending on the setting for [Letter/Ledger over A4/A3].

[Paper Tray Setting]

Specify the paper tray to print a fax (default: [Auto]).

[Allow Paper Tray Setting]

When [Paper Tray Setting] is set to [Auto], set the tray, which allows fax printing, to ON (default: ON).

[Incorrect User Box No. Entry]

Select the action taken by the machine if an unregistered User Box is specified for receiving a fax using the machine's User Box (default: [Print]).

• [Print]: Prints a received fax without saving it in a User Box.

• [Show Error Message]: Handles the fax as a communication error. It is neither saved nor printed.

• [Auto Create User Box]: Automatically creates a User Box with a specified number and stores documents in it.

[File After Polling TX]

Select whether to delete a file after it is sent in response to a polling request if Polling TX is used to register files for polling (default: [Delete]).

[RX Document Print Settings]

Select whether to print a received network fax in color or black and white (default: [Full Color/Black]).

To restrict the print to only black and white print, select [Black Only].

[F-Code TX]

When using the F-Code TX function, set this option to ON (default: ON).

F-Code TX is a function that send documents to a destination by entering a SUB address and a sender ID (communication password) of a specific User Box. The remote machine must support the F-Code TX/RX. Faxing is possible without specifying a sender ID (communication password). This setting is used for Confidential Communication, Relay Distribution, or PC-Fax RX.

[Relay RX]

When using the Relay RX function, set this option to ON (default: ON).

If this machine is used as a relaying station, it is possible to receive a fax from a remote machine and automatically relay it to multiple programmed destinations.

[Relay Printing]

When distributing a received fax and printing it on this machine while this machine is used as a fax relaying machine, set this option to ON (default: OFF).

[Destination Check Display Function]

Configure the settings to use the destination check display function. A list of specified destinations is displayed before fax transmission.

• [Destination Check Display Function]: When using the destination check display function, set this option to ON (default: OFF).

• [TX Approval Password]: When prompting the user to enter the transmission approval password after a list of specified destinations was displayed, set this option to ON (default: OFF).

• [Password]: Enter the transmission approval password (using up to 64 single-byte characters).

[Confirm Address (TX)]

When requesting the user to enter a fax number twice to send a fax by directly entering the fax number, set this option to ON (default: OFF).

[Confirm Address (Register)]

When requesting the user to enter a fax number twice to register it when, for example, registering a destination or forwarding destination, set this option to ON (default: OFF).

[PIN Code Display Mask Function]

Configure a setting to prevent display of the PIN code in a fax report or job history when adding a personal ID (PIN code) to a fax number in order to send a fax. When masking the PIN code part, set this option to ON (default: OFF).

• [Select Separator]: Select a separator to identify the PIN code. To specify the destination, enclose the PIN code with the separators you selected in this option (default: [-]).

When [PIN Code Display Mask Function] is set to ON, the following functions are not available.

• [Fax Settings] - [Function Setting] - [Incomplete TX Hold]

• [Fax Settings] - [Header/Footer Position] - [Print Receiver's Name]

[Reset the setting value after using other functions.]

To clear the setting value including the address when the scan/fax mode or fax mode is changed to another screen, set this option to ON (default: OFF).

[Require the use of the External Line key for outside calling.]

To prohibit the user from entering an outside line number without using the [Outside] key when directly entering the destination's fax number in PBX environment, set this option to ON (default: ON).

If the directly entered number matches the outside line number specified in [PBX Connection Setting] when this option is set to ON, the system prohibits the user from entering the number following the matching number.

This setting is displayed when [PBX Connection Setting] is set to ON in [Utility] - [Administrator] - [Fax Settings] - [Function Setting] - [PBX Connection Setting].

[Prohibit fax usage while using ext TEL line.]

When prohibiting a fax while the telephone set connected to the TEL port is in use, set this option to ON (default: ON).

[Closed Network RX]

When using the Closed Network RX function, set this option to ON (default: OFF).

[Closed Network RX Password]

Enter the password to restrict peers (using 4 single-byte digits).

Inform the peer of the password you entered here.

[Incomplete TX Hold]

When using the Incomplete TX Hold function, set this option to ON (default: OFF).

[File Storage Duration]

Specify the time period during which a fax failed to be sent is stored in the machine's User Box (default: [12] hours).

[Memory RX Setting]

When using the Memory RX function, set this option to ON (default: OFF).

[Memory RX User Box Password]

Enter the password to restrict accesses to the Memory RX User Box (using up to 64 single-byte digits).

[Forward TX Setting]

When using the Forward TX function, set this option to ON (default: OFF).

[Output Method]

Select whether to print a received fax on this machine when forwarding it (default: [Forward & Print]).

• [Forward & Print]: A received fax is forwarded and printed on this machine.

• [Forward & Print (If TX Fails)]: A received fax is printed on this machine only when forwarding has failed.

[Forward Dest.]

Specify a destination to which to forward a received fax.

• [Select from Address Book]: Forwards a fax to a destination registered in the address book on this machine.

• [Select from Group]: Forwards a fax to a group registered on this machine.

• [Select from User Box]: Forwards a User Box registered on this machine.

• [Direct Input]: Forwards a fax to the fax number you enter.

[File Format]

Select the file type to forward a fax (default: [PDF]).

You can convert a fax into a file except when the forwarding destination is a fax.

[PDF Web Optimization]

Optimizes a PDF file to quickly load the first page in the Web browser (default: [OFF]).

This setting is available when [PDF] or [Compact PDF] is selected in [File Format].

[PDF/A]

Selecting [PDF/A-1a] or [PDF/A-1b] allows you to create a PDF file based on PDF/A (default: [OFF]).

This setting is available when [PDF] or [Compact PDF] is selected in [File Format].

[Searchable PDF]

Creates a searchable PDF file using OCR character recognition technology (default: [OFF]).

This setting is available when [PDF] or [Compact PDF] is selected in [File Format].

• [Language Selection]: Select a language for OCR processing. Select the language used in the original to correctly recognize text data.

• [Adjust Rotation]: Select [Adjust] to automatically perform the rotation adjustment for each page based on the direction of text data detected by OCR processing.

[Character Recognition]

Creates a searchable file using the OCR character recognition technology (default: [OFF]).

This setting is available when [PPTX], [DOCX], or [XLSX] is selected in [File Format].

• [Language Selection]: Select a language for OCR processing. Select the language used in the original to correctly recognize text data.

• [Adjust Rotation]: Select [Adjust] to automatically perform the rotation adjustment for each page based on the direction of text data detected by OCR processing.

• [Output Method]: Select how to create a file using the text detected by OCR processing. The selectable output method varies depending on the file type you have selected in [File Format].

[Page Setting]

Select a filing page unit when a received fax contains multiple pages (default: [Multi-Page File]).

• [Multi-Page File]: Converts all pages to a single file.

• [Page Separation]: Select this check box to convert each page to a separate file.

[E-mail Attachment]

You can select the E-mail attachment method when the forward destination is an E-mail address and [Page Setting] is set to [Page Separation] (default: [All Files Sent as one (1) E-mail]).

• [All Files Sent as one (1) E-mail]: Attaches all files to a single E-mail.

• [One (1) File per E-Mail]: Sends one E-mail for each file.

[PC-Fax RX Setting]

When using the PC-Fax RX function, set this option to ON (default: OFF).

[Receiving User Box Destination]

Select either [Memory RX User Box] or [Specified User Box] (a User Box specified in F-Code (SUB Address)) as the location to save received faxes (default: [Memory RX User Box]).

[Print]

When making prints on this machine after receiving a fax, set this option to ON (default: ON).

[Password Check]

To check the communication password (sender ID) when you select [Specified User Box] for [Receiving User Box Destination], set this option to ON (default: OFF).

• [Communication Password]: Enter the communication password (using up to eight single-byte digits, including symbols # and *).

[TSI User Box Settings]

When using the TSI User Box function, set this option to ON (default: OFF).

[Action when TSI User Box is not set.]

Select the action to be taken by the machine if a fax number (TSI) is not registered and no forwarding destination is received (default: [Automatically Print]).

• [Automatically Print]: Prints a received fax without saving it in a User Box.

• [Memory RX User Box]: Saves received documents in a Memory RX User Box.

• [Specified User Box]: Saves received documents in a specified User Box. Click [Search from List], then select the User Box to save the received documents from the list.

• [Specified Destination]: Forwards received documents to the specified one-touch destinations. To select the desired forwarding destinations from the address book registered on this machine, click [Search from List].

• [Specified Group]: Forwards received documents to the specified group. To select the desired forwarding destinations from the group registered on this machine, click [Search from List].

[Print]

When making prints on this machine after receiving a fax, set this option to ON (default: OFF).

[Register Forwarding Destination]

[TSI User Box List] is displayed. Register a forwarding destination.

[Sender (TSI)]

Enter the fax number (TSI) of the sender you want to register the forwarding destination in (using up to 20 single-byte digits, including symbols #, *, +, and spaces).

[Forwarding Destination]

Specify a forwarding destination when a fax is received from the fax number entered at [Sender (TSI)].

• [Select from Address Book]: Forwards a fax to a destination registered in the address book on this machine.

• [Select from Group]: Forwards a fax to a group registered on this machine.

• [Select from User Box]: Forwards a User Box registered on this machine.

[File Format]

Select the file type to forward a fax (default: [PDF]).

You can convert a fax into a file except when the forwarding destination is a fax.

[PDF Web Optimization]

Optimizes a PDF file to quickly load the first page in the Web browser (default: OFF).

This can be configured when the [File Format] is set to [PDF].

[PDF/A]

Selecting [PDF/A-1a] or [PDF/A-1b] allows you to create a PDF file based on PDF/A (default: [OFF]).

This can be configured when the [File Format] is set to [PDF].

[Searchable PDF]

Creates a searchable PDF file using OCR character recognition technology (default: OFF).

This can be configured when the [File Format] is set to [PDF].

• [Language Selection]: Select a language for OCR processing. Select the language used in the original to correctly recognize text data.

• [Adjust Rotation]: Select [Adjust] to automatically perform the rotation adjustment for each page based on the direction of text data detected by OCR processing.

[Page Setting]

Select a filing page unit when a received fax contains multiple pages (default: [Multi-Page File]).

• [Multi-Page File]: Converts all pages to a single file.

• [Page Separation]: Select this check box to convert each page to a separate file.

[E-mail Attachment]

You can select the E-mail attachment method when the forward destination is an E-mail address and [Page Setting] is set to [Page Separation] (default: [All Files Sent as one (1) E-mail]).

• [All Files Sent as one (1) E-mail]: Attaches all files to a single E-mail.

• [One (1) File per E-Mail]: Sends one E-mail for each file.

[RX Data Deletion Restriction Settings]

When restricting deletion of the received fax, set this option to ON (default: OFF).

[Password Deletion]

To restrict deletion of received faxes with a password, enter the password (using up to eight single-byte digits).

[Administrator User Box Deletion]

Makes a restriction to delete received faxes only when a user logs in with User Box administrator or administrator privileges.

[Administrator User Box Deletion] is displayed when User Authentication or Account Track is enabled and User Box Administrator is specified.

[PBX Connection Setting]

When using PBX, set this option to ON (default: OFF).

[Outside Line]

Enter an outside line number (using up to four single-byte digits).

When a [Outside] key is selected to specify a destination, the outside line entered in this option is added.

[PBX Dial Tone Detection Settings]

Configure the settings to detect the tone signal for extension connection.

To restrict a PBX connection only for a specific line, service settings must be configured by your service representative. For details, contact your service representative.

[Line 1]

When switching the setting values for fax sending/receiving to those suitable for the IP line, set this option to ON (default: OFF).

Set this option to OFF to return to the setting values before setting to ON.

[TX Result Report]

Select when to print a report containing the results of fax transmission (default: [If TX Fails]).

• [Always]: The report is printed every time a fax has been sent.

• [If TX Fails]: The report is printed if a fax transmission has failed.

• [OFF]: The report is not printed.

[Tx Result Report Print Confirmation Screen]

Select whether to display a screen that asks if you want to print a TX Result Report each time a fax is sent (default: [OFF]).

[Sequential TX Report]

When printing a report containing results of faxes sent by polling and broadcast, select [ON] (default: [ON]).

[Broadcast Result Report]

Select whether to combine results of broadcast on all destinations involved or list them for each destination (default: [All Destinations]).

[Bulletin TX Report]

When printing a report containing records of faxes registered with the bulletin for being received by polling, select [ON] (default: [ON]).

[Relay TX Result Report]

When printing a report containing results of faxes sent by relay distribution, select [ON] (default: [ON]).

[Tx Result Report Print Settings]

Select the method to output a TX result report (TX result report, broadcast result report, polling TX result report, replay TX result report, or bulletin board polling TX result report) (default: [Print]).

• [Print]: Prints a TX result report on this machine.

• [E-mail Notification]: Sends a TX result report to any destination by E-mail. E-mail settings are required in advance.

If [E-mail Notification] is selected, configure the following items.

• [Notification Address]: Enter the E-mail address of the destination (using up to 320 single-byte characters, excluding spaces).

• [Notification Address Priority Setting]: Select a notification destination when User Authentication is enabled (default: [Notification Address]). Selecting [User Address] issues a notification to the E-mail address of the user who logs in to this machine and sends a fax. If the user's E-mail address is not registered, a notification is issued to the destinations registered in [Notification Address]. If [Notification Address] is selected, a notification is always issued to the destination registered in [Notification Address].

• [Report File Attachment]: Select whether to convert a TX result report to a file and attach it to an E-mail (default: [Attach]).

• [Report Image Setting]: Select whether to display the first page of the sent original on a TX result report (default: [With image]).

• [Report File Format]: Select the file type to attach a TX result report to an E-mail (default: [PDF]).

[Activity Report]

Select the timing to print an activity report (default: [Every 100 Comm.]).

• [OFF]: Does not print an activity report.

• [Daily]: Prints an activity report at the time specified in [Output Time Settings] every day.

• [Every 100 Comm.]: Prints an activity report every 100 communications.

• [100/ Daily]: Prints an activity report at the time specified in [Output Time Settings] every day. In addition, a report is printed every 100 communications.

[Relay Request Report]

When printing a report when receiving a fax as a relay station, select [ON] (default: [ON]).

[PC-Fax TX Error Report]

To print a report when a PC-Fax TX job cannot be normally received from the computer using the fax driver, select [ON] (default: [OFF]).

[Timer Reservation TX Report]

When printing a report when transmission is reserved using the Timer TX function, select [ON] (default: [ON]).

[Confidential Rx Report]

When printing a report containing results of a confidential receiving fax, select [ON] (default: [ON]).

[Remark Column Print Setup]

Specify whether to print user or account name in the remarks column of the activity report if user authentication or account track is enabled on this machine (default: [Normal Printing]).

• [Normal Printing]: The line status or sending setting will be printed.

• [User Name Printing]: The user name for user authentication will be printed.

• [Account Name Printing]: The account name for user authentication will be printed.

[Network Fax RX Error Report]

To print a report when the machine has failed to receive an Internet fax or IP address fax, select [ON] (default: [ON]).

This setting is displayed when Internet Fax or IP Address Fax is enabled.

[Print Job Number]

Select [ON] to display a job number on a report to be printed (default: [OFF]).

The following reports are targeted for this processing.

• Activity Report

• TX Report

• RX Report

• TX Result Report

• Broadcast Result Report

[MDN Message]

When printing a report notifying that an Internet fax has been sent to the recipient machine, select [ON] (default: [ON]).

This setting is displayed when Internet Fax is enabled.

[DSN Message]

When printing a report notifying that an Internet fax has been sent to the mail server of the recipient machine, select [ON] (default: [OFF]).

This setting is displayed when Internet Fax is enabled.

[Print E-mail Message Body]

Select whether to print a report notifying that an Internet fax has been successfully received after it was received (default: [Print]).

The report has the subject and message body of an Internet fax.

This setting is displayed when Internet Fax is enabled.

[Legend display Settings]

Select [ON] to display an explanatory note on a report to be printed (default: [ON]).

If an explanatory note is omitted, the image of the sent original can be displayed on a larger area.

[Compression Type]

Change the compression type of a fax job the machine can receive.

[Paper Size]

Change the paper size for a fax job the machine can receive.

[Fax Resolution]

Change the resolution of a fax job the machine can receive.

[MDN Request]

When requesting the sender to confirm a fax reception (MDN Request), set this option to ON (default: ON).

The recipient machine returns a response message upon reception of a fax, so that you can check that the fax is successfully received by the destination.

Also, by receiving a response message from the destination, you can obtain the reception capability information of the destination. When new response message is received from a destination registered in the address book, the capability information is overwritten with new one.

[DSN Request]

When requesting the destination E-mail server to check a fax arrival (DSN request), set this option to ON (default: OFF).

When [MDN Request] is set to ON, priority is given to the MDN request.

[MDN Response]

To return a response message when the machine receives an MDN request, set this option to ON (default: ON).

[MDN/DSN Response Monitoring Setting]

To specify the waiting time for a response from the destination after a MDN request or DSN request is sent by this machine, set this option to ON.

• [Monitoring Time]: Change the waiting time for a response from the destination (default: [24] hours). If a response message is received after the specified wait period has elapsed, the machine ignores the message.

[Maximum Resolution]

If necessary, switch the maximum resolution that this machine can support (default: [Ultra Fine]).

[Add Content-Type Information]

To add Content-Type information to an Internet fax when sending it, set this option to ON (default: OFF).

If ON is selected, "application=faxbw" is added to the Content-Type header of MIME as a sub type.

[Operating Mode]

Select an operation mode of IP address fax according to your environment (default: [Mode 1]).

• [Mode 1]: This mode allows communications between our models that support IP address fax communications and between models that comply with the Direct SMTP standard. However, because a unique method developed by our company is used to send a color fax, only our company's models can receive such a color fax.

• [Mode 2]: This mode allows communications between our models that support IP address fax communications and between models that comply with the Direct SMTP standard. The method compatible with the Direct SMTP standard (Profile-C format) is used to send a color fax.

[Sending Colored Documents]

Select whether or not to accept sending of color faxes when selecting [Mode 2] for [Operating Mode] (default: [Allow]).

To send a fax to a machine that does not support color reception based on the Direct SMTP standard, select [Restrict].

[Sender Fax No.]

Enter the fax number of this machine (using up to 20 single-byte digits, including symbols #, *, +, and spaces).

The registered fax ID is automatically added to the fax sent from this machine as the sender information.

Also, the fax ID is sent to the recipient as TSI information. Be sure to set this TSI information because it is required when the recipient uses the TSI Routing function.

[No.]

Displays the registration number.

[Sender Name]

Enter the sender name (using up to 30 single-byte characters or 15 double-byte characters).

[Low Resolution]

Select whether to give priority to image quality or speed by lowering the skew adjustment level when printing a received fax with a low resolution (default: [Prioritize Quality]).

If [Prioritize Quality] is selected, an image is corrected.

[High Resolution]

Select whether to give priority to image quality or speed by lowering the skew adjustment level when printing a received fax with a high resolution (default: [Skew adj. level : Low]).

If [Prioritize Quality] is selected, an image is corrected. Note that, for a high resolution fax, image correction is less effective relative to a low resolution fax.